PSA Discussion Group – Guidelines for In-Person Observers
Although we try to accommodate all public observers at meetings of the PSA Discussion Group, the number of seats is limited. Accordingly, we cannot guarantee that all those wishing to observe proceedings in-person will be admitted to the meeting room. Observers wishing to attend meetings in-person should complete the In-Person Observer Registration Form well in advance of the meeting. Observers registered to attend in person should advise the staff contact if they subsequently find they cannot attend, so that their places can be given to others.
Alternatively, individuals wanting to attend a meeting in-person but are unable to can register as a livestream observer.
Observers must register on arrival at the meeting, at which time a name badge will be provided. Potential observers who have not given advance notification will be admitted to the meeting only if space permits.
Delegations of more than two people from the same organization will be admitted to the meeting, if space permits, only at the discretion of the Chair.
The PSA Discussion Group’s agendas are divided into items that are discussed in private (generally dealing with administrative matters) and those that are open to the public. During the meeting or any portion open to public observation, the Chair may direct that a meeting in session be cleared of public observers, temporarily or permanently, whenever the Chair determines that a discussion is likely to result in disclosure of matters that are normally dealt with in private.
The meeting agenda and timetable, and the extent, if any, to which the meeting is to be closed to public observation, will be posted on www.frascanada.ca in advance of the meeting. The Chair may, at his or her discretion, determine to close any meeting previously announced as being open in whole or in part, or to open a meeting previously announced as being closed. Significant changes to the meeting arrangements will be publicly announced if and as practicable. The Chair may adjourn any meeting in whole or in part to reconvene at another time, date, or place by an announcement at the meeting. PSAB and the PSA Discussion Group do not accept any responsibility for losses or inconvenience caused by changes to timing or difficulties in accommodating members of the public.
PSA Discussion Group documents and agenda item support material will not be provided to observers. Summaries may be emailed to registered observers or posted on www.frascanada.ca prior to the meeting.
Observers are not permitted to participate in discussions at the meetings. Observers are also not permitted to make an audio or video recording in the meeting room and are asked not to make use of mobile phones while in the meeting room.
Observers are asked to remain in the designated public seating area of the meeting room and not to enter the PSA Discussion Group seating area.
The PSA Discussion Group is not able to invite visitors to join them for lunch or dinner. Observers are asked not to bring food into the meeting room.
The Chair may eject or exclude any person in attendance at any meeting whenever the Chair deems it appropriate to preserve decorum, for health or safety reasons, or to terminate unacceptable behaviour.
The PSA Discussion Group is unable to make hotel arrangements for observers.
The PSA Discussion Group is unable to make telephone, fax, computer or copying facilities available for observers.